Organising Road Races

Top tips for organising a safe and successful running event

From the initial planning stages through to promotion and on-the day logistics, planning a successful race takes a lot of organisation and careful preparation.

As running continues to grow in popularity, more and more road races are popping up across the UK.  Road races can be great fun, enabling runners to test themselves across a certain distance, compete against other runners, and even raise money for charity. However, organising a race takes a lot of work, and organisers do not always get it right.

There are plenty of ways in which races can go wrong, from distances being measured incorrectly, to a lack of facilities, refreshments or information – and the result is invariably unhappy and frustrated runners, and a damaged reputation. We’ve put together some top tips to help you avoid the common pitfalls and help ensure your event is a successful one.

Plan carefully

When it comes to organising a successful road race, planning and preparation are absolutely vital. There are a lots of different elements to consider, including choosing the location and route, setting the maximum number of runners, communicating with runners on the lead up to the event, timing the entrants, staffing the event and setting up a smooth-running registration process.

You will also need to think about what facilities and services will be needed on the day. As a minimum, runners will expect decent access to the venue, somewhere to keep their belongings, adequate toilet facilities, a well-signposted route, plenty of water stations, and a medal or similar at the end.

A good strategy is to attend other road races and learn from what they do (and don’t do!) well. The Reading half marathon is a particularly well-organised event with a popular route, excellent facilities with hired Templant power generators to ensure a consistent supply of power throughout the event, and a great finish at the Madejski Stadium. Incorporating elements of successful races, such as Reading, will help you make your event a success.

Watch your budget

The last thing you want to do is lose money on your event, so from the outset it’s important to have an understanding of how much the race will cost to put on. There is a huge number of potential items you will need to pay for, including permit fees, chip timing equipment, medals, goodie bags, refreshments, portaloos, venue or marquee hire, and promotion and advertising, to name just a few, so make sure you go through things with a fine tooth comb to ensure you have all elements covered. Once you know how much the race will cost you can devise a strategy to cover those costs, whether that’s through entry fees, sponsorship, or a combination of the two.

Get permission

This is a hugely important point, but one that some organisers surprisingly overlook. Before you begin organising and promoting your event, make sure that you gain permission from the local authority and that you have all the relevant permissions in place. Failure to do so could see you having to cancel your event further down the line, resulting in disappointed entrants and lost money.

Engage the local community

Road races can cause a lot of disruption, with road closures and an influx of people, so it’s important to get the local community on side if your event is to be a successful one. Before ploughing ahead with your event, make time to consult with local residents and local businesses to find a way that you can work together and minimise disruption. In the run up to the event, be sure to circulate lots of information about the race so that people are aware that it is happening and can make alternative arrangements if their routine will be disrupted. It’s also a good opportunity to encourage local residents to turn up on the day and support the runners, or even volunteer to help out.

Promote your event

There’s no point putting the effort into organising a race if nobody turns up, so it’s important that your event is adequately promoted. Social media is a great tool for this so consider setting up an engaging and informative Facebook page or similar in the months leading up to the event. Additional promotional activities to think about could include sending out targeted emails, advertising in running publications and Internet forums, asking local running clubs to help spread the word, and advertising or placing stories in the local media.

As you can see, organising a road race takes a lot of work and forward planning, but, if you do it properly, it is hugely rewarding. Just remember to carry out some post-race evaluation so that you can do it all again, but even better, next year!

Supermarkets Need to Control Pest Crisis

Pests need three things in order to survive: food, water and shelter. A well-stocked supermarket contains an overabundance of all three, so it’s no surprise that supermarkets can fall into a state of pest crisis. If a supermarket is struggling with a pest infestation, it’s likely that pest control services need to be called in.

Due to the large size of supermarkets and depots, activity from people, regular food delivery and after-hours stocking, pests have ample opportunities to find their way into supermarkets, which causes contamination of food and putting the company’s reputation at risk.

This problem is on a national scale. An Asda depot in Enfield was fined almost £300,000 last year after dead mice and flies were found at the home delivery depot in North London. But pest infestation is far more common than people may realise. The most common pests that can be found in supermarkets are cockroaches, mice and flies; each one of these pests can bring a number of health and property risks to light.

Cockroaches transmit numerous diseases such as gastroenteritis, which is associated with food poisoning and diarrhoea. Cockroaches are also fond of starchy foods so can chew threw products and appliances and either damage or destroy them in the process. Rodents can damage vital and expensive parts in a supermarket, such as the electrics and wall insulation. Damaged wire is a major cause of warehouse fires and is unlikely to be easily spotted or fixed until it’s too late. Flies are recognised as carriers of easily communicable diseases. Female flies can lay eggs on decomposing organic matters such as food, garbage and animal corpses.

Pest infestations in supermarkets usually happen around deli sections, bakeries, meat departments, under shelves and where food and waste has been left.

It’s important that if pests have been spotted or if an area is smelling, looking damaged or has droppings on, that an experienced pest management team is called in to deal with the situation. A pest management company will assist supermarkets in implementing a programme which outlines how to treat the area, eradicate pests and how to maintain a clean, pest-free environment.

A strict pest management program will help supermarkets to avoid national and local health violations and fines. Most importantly, it can also protect the supermarket from a loss of customers and a detrimental hit to the company’s reputation.

How European Freight Forwarders Cut Your Export Costs

UK Businesses Save Money With Shipping Intermediates

An analysis of how and why freight forwarding services are able to help UK businesses save money when they wish to ship goods to Europe.

Research by fact-checking charity, Full Fact suggests that approximately half of UK’s exports go to Europe each year. As a continent filled with over 500 million consumers, it is easy to see that the mainland represents excellent exportation opportunities for the growth of UK businesses. However, exporting can come with logistical challenges in the form of regulatory procedures, packaging, and transportation. Luckily, one solution is to use a freight forwarding service to save your business money and to assist you with the exporting process.

How Can Freight Forwarders Help You?

European freight forwarders work as intermediates between selling businesses and their buyers on the continent. Exported goods between two countries could often go on a journey of thousands of miles, and it is the job of freight forwarders to organise the transportation of your goods along this route. This will involve booking cargo with carriers, airlines and shipping lines, dealing with customs checks and regulations as well as other administrative duties such as purchasing insurance to protect your quantity of freight.

Groupage

UK businesses can save money by using freight forwarders. In a scenario where the exporter only has enough goods to make up part of a load, it is possible for a freight forwarder to consolidate produce from several consigners in a process known as groupage. Each business would then be charged a proportion of the load that they’ve used, rather than having to shell out the full price for a half-empty container.

Negotiations

Freight forwarding companies rely heavily on their close relationships with third-party carriers. By being able to offer large volumes of exported goods to ship with each of their preferred transportation companies, they are in a position to negotiate the best deals for their customers. Individual companies who approach shippers directly, are highly unlikely to benefit from the same level of attractive deal that would be available to a freight forwarding service.

Outsourcing

Even UK companies who export to Europe on a regular basis, will be aware of the administration and logistics that are involved with getting the correct paperwork for your shipments. Rather than having an employee carry out this work for you, which will cost your company both time and money, it is usually more cost-effective to outsource your exportation needs to a freight forwarding company. This allows your employees to get back to more efficient tasks which can add profits to your company.

Storage Costs

Depending on the type of industry you operate in, and your specific exportation needs, it can sometimes be possible for a freight forwarding company to pick up your goods from their warehouse source and ship them directly to your customer. In this convenient situation, freight forwarders can save you money by negating the need for you to store any goods at your own premises.

If you have decided that freight forwarding would be an efficient solution for your European export needs, then it is important that you choose a company that offers a quality service. Whilst no official licensing regulation authority currently exists in the UK, most reputable freight forwarding firms belong to the British International Freight Association.

Enjoy Your Next Business Trip to Barcelona

Elite Escorts For Visiting Businessmen

Travelling for business doesn’t need to be dull – not when you can hire a gorgeous escort to keep you company.

Are you jetting off to Barcelona for a business trip? If so, you can look forward to spending time in one of the most beautiful tourist destinations in the world. It’s certainly one of the most picturesque cites to do business in. While you’re there, why not spice up your corporate trip with a few dates with a gorgeous Barcelona escort? Whether you need a date for a work function or just someone to relax with after a long day in the boardroom, hiring an escort is the easiest and safest way to secure yourself a beautiful Catalan companion. Curious? Then read on to find out more!

Taking the time to relax

Spending time with an escort is the perfect way to wind down after a long, hard day. As a successful businessman, you’ll know just how hard it can be to switch off sometimes. Well, let your escort help you with that. With all her experience, she’ll be able to help you relax, unwind and just concentrate on yourself. Whether that’s with a sensual, thorough massage or a little bit of role-play in the bedroom, she’ll really let you indulge in some truly delicious escapism.

Discreet and professional

It’s only natural to be concerned about discretion when you hire an escort. After all, a private arrangement between you and an escort isn’t something that you probably want to broadcast.

While there’s nothing seedy or shameful about seeing an escort, others may not see it that way. That’s why you should always book through a trusted site, so that you can be sure you’re getting the most reliable, trustworthy escort. Escorts in Barcelona who are at the top of their game respect their client’s need for privacy, and will never kiss and tell when it comes to the details of your date. They’ll arrive and leave discreetly too – perfect if you’re staying in a hotel with colleagues or business contacts.

Your dream date

A hot Barcelona escort will also make the ideal date to a work function. Now, corporate events where you might not know many people can be a daunting prospect – especially when they’re in a different country. With a stunning escort on your arm though, you’ll feel like the most important man in the room. Barcelona escorts are renowned for their style, wit and intelligence, and will be able to hold their own in any setting. So whether you’re bringing her along to an event at one of the city’s clubs or bars or to dinner with some potential clients, she’ll help to break the ice and boost your confidence. After all, what man wouldn’t feel great with an incredibly sexy woman by his side?

Spice up your next corporate trip!

While business trips can sometimes be a bit of a chore, you’ll have a great time in Barcelona. With such a beautiful city to explore in your spare time and beautiful escorts to keep you company, this will feel more like a holiday than work. So if you’re going to be travelling to Barcelona on business this year, treat yourself by booking an escort. After all, it’s fine to mix business and pleasure sometimes!

Outdoor Event Planning Checklist

A checklist for helping ensure an outdoor event runs smoothly through good advanced planning. Considerations including site access and bad weather provision.

How to plan ahead for your major event and ensure all bases are covered

The famous quote from statesman and American Founding Father Benjamin Franklin “if you fail to plan then you’re planning to fail” is certainly appropriate when planning an outdoor event; prior organisation is very important. By looking ahead and making a list of what’s required it’ll help ensure nothing is overlooked that could spoil or even prevent your big event going ahead.

Here is a basic checklist to help you plan.

Established or ‘new’ venue

If it’s a location often used for hosting outdoor events, then it’s possible that a degree of infrastructure is already in place such as a water and power supply and perhaps general safety lighting.

If it’s a new or seldom used outdoor location, then you may have to take care of everything. This could include providing power to the site, organising safe and convenient access for those supplying services and taking part in the event, and of course your visitors.

Permits

Most outdoor events will require permits of one sort or another depending on their nature and where they’re held. Check with the relevant local authority – many have details on their websites of their basic requirements such as this example.

Plan ahead with this as there are usually minimum time frames in terms of how long before your planned event you should apply for permits, and the time taken to issue them.

Site visit

A site visit should be undertaken to create a plan for what is required, where it might be sited, and at least a basic diagram drawn up of the proposed layout of the event.

Check access; bear in mind maybe large lorries may need to get in and out of the location to deliver and collect equipment, is there enough room for them? Is public access convenient and easy?

Take into account possible changing conditions; for example, you may be surveying the site in the dry – what might happen if it’s wet due to heavy rainfall prior to or during the event itself? Damp grass with heavy vehicular and footfall traffic can soon deteriorate; you may require some all weather access facility in the form of temporary walkways designed to protect vulnerable grass and make for safe movement around the site.

Layout plan provided for participants

Ideally a diagram of the layout should be supplied to your participants (if appropriate). The area of the site where they’ll be situated should be clearly marked with tape or small posts to act as guides for when they arrive to set up.

Order services and equipment in good time

Once you’ve ascertained what is required for your event such as laying on power, catering facilities and so forth then ordering them in good time from the various suppliers and contractors is key. For example, if you need several portable toilets ensure you order them by the supplier’s deadline and coordinate onsite delivery with them.

Weather

In the UK you certainly can’t be sure what the weather will be like, but you can plan for various eventualities to a degree. At the very least monitor the weather forecasts for the location and, if possible, have a contingency plan if poor weather results.

For example, can some of the events or activities be moved under cover? If high winds are forecast, ensure vulnerable items are anchored firmly. Maybe you can insure your event against losses caused by weather?

Clearing up and aftermath

Don’t forget preparations for when it’s all over. You may have to be clear of the site by a certain time after your event finishes, so be sure all participants (if appropriate) know when they should clear their equipment off the site by.

Ensure other hired equipment will have been removed by the contractor by the deadline and that the site is clear of debris. Organising a gang to clear litter and check over the site on a certain day or evening after the event could be worthwhile.

Smooth running

To ensure your event runs smoothly, a final touch is to ensure expert help is available either onsite or at least at short notice and close at hand if required. For example, an electrician to deal with problems with the power supply or other onsite electrics, plumbing expertise to attend to issues with the water supply, and maybe a technician to look after sound or lighting equipment should faults occur is the type of back up worth organising.

The more bases you can cover, the smoother your event will run.